HR Manager
2021-03-31 - Presently working
• Establish a two-way working relationship with direct reports to solicit their views on business opportunities, the working
environment, potential changes affecting their work, continuous improvement opportunities, and revisions to the plan
• Establish and optimize team integration by articulating the mandates and authorities of roles on the team and how roles within the
team work collaboratively with one other to fulfill team objectives
• Manage end to end process of recruiting and training administrative support staff and provide ongoing management
• Employee Mobilization, demobilization, contract renewal, separation, termination activities.
• Employee Performance Appraisal on yearly basis for Outsourced and Direct Company Staff.
• Statistic dashboard presentation to the Management related to the Site activities on monthly basis.
• Annual Operation Cost (AOP) preparation for the Management approval.
• Other Establishment Expenses (OEE) prepare on monthly basis to reconcile our AOP plan.
• Coordinate Audit (Internal & External) related activities for all our 3 Projects in HR & Administration.
• Employee details to be updated in HRMS portal and all claims related to the staff is gone thru HapPay portal for reimbursement
process.
• Hiring process of Staff (White Color & Blu Color) at Site and deployment as per the requirement.
• Outsource Agency selection and finalization.
• Preparation of Bid Tabulation/comparison sheet for any new services.
• Background verification of Staff.
• Overall, in charge of General administration i.e. Canteen, Security, Housing Keeping, Gardening, & Transport Administration.
• Superintending Facility Planning & Camp Management viz. office maintenance, Guest House, Company property, residential flats,
store facilities, etc.
• To ensure that the Catering staff carry out the duties assigned them by the sub-contractor Catering Manager.
• Civil contract works & bills verification of sub-contractors. Raising the RIG/Site requirements & Camp also. Follow up the vendors
Local & foreign.
• Carries out administrative duties. Coordinates payment of office expenses and maintains the office petty cash. Raising Purchase
Request for Canteen, Site, and others related work.
• Asset verification and keeping record and verification of assets.
• Taking snaps for Safety Department. Firefighting & site progress report.
• Handling Vacations of the employees and calculating their leave balances.
• Attending meetings and preparing minutes of the same. Prepare and maintain ISO procedures. Prepare presentations using MS Power
Point. Conceive and prepare forms using MS Work/Excel.
• Organize the office layout and order stationery and equipment.
• Maintain the office condition and arrange necessary repairs.
• Partner with HR to update and maintain office policies as necessary.
• Organize office operations and procedures.
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time.
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office Annual and Monthly budget, ensure accurate and timely reporting.
• Provide general support to visitors.
• Assist in the onboarding process for new hires.
• Team Building program conduction for our staff to boost energy to provide best output.
• Lisioning to the local Govt Authorities to ease to execute our work.
• Address employees queries regarding office management issues (e.g., Stationery, Hardware and Travel Arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations, and conferences
• Responsible for the day-to-day running contract of the office and renewal of maintenance.
• Ensures own and team deadlines are met and objectives achieved, evenly distributes workloads amongst the team.
• Ensures all work carried out under their supervision is performed in a manner consistent with the needs of the business.
