Purchase Executive / Officer
2022-05-31 - Presently working
Directly reporting to General Manager (Workds).
Over all control on inward and outward materials.
Making Purchase Requisition (PR) (Job, stock , General and consumable), co-ordinate with
Management and suppliers for purchasing of materials.
Prepare and Process requisition of purchase orders for supplies and equipments.
Responsible to source , negotiate and purchase material from both local and overseas vendors.
Receipt of incoming materials from the suppliers and physical inspection to ensure that correct quantity receipt in good condition as per the delivery note/packing list/purchase order.
Give intimation about receipt of material to concerned department and arrange for quality inspection.
Unloading and stacking of materials and spares at proper location as per stores layout.
Prepare goods receipt note and sent to accounts department for payment of suppliers.
Dispose off scrap and return the rejected material to suppliers.
Maintaining the stock of material without any variance by conducting stock verification and documentation , Receipts, Issues, Accounting and monitoring the inventory of the raw materials.
Issue all materials against the MRF (Material Request Form) sign by authoraized person. Follow by FIFO system and making computer entries in the system.
Implementing usage of best inventory procedures to improve storage conditions and prepare all types of store related documents such as GRN , Rejection, And Invoice.
ABC analysis, Non –moving Slow moving , fast moving report to management.
Fixing of Minimum , Maximum and re-order levels for store materials for proper inventory control and to avoid stock out situations.
Preparation of various consumtion reports for cost analysis.
Monthly reconciliation of major materials and verification of physical stock with Bin card/book stock to avoid variations.
Over all control on materials issue and consumtion.
Formulating plans for material procurement and monitoring the procurement from the local markets at optimum cost for seamless operations. Interacting with users departments for analysis the required materials.
Identifying and developing a dedicated and alternate vendor source for , achieving cost effective purchase reduction in delivery time. Coordinating with vendors for communicating specific requirements.
Updating all reports related GSTR1.
Dispatch Finished Goods and prepare Invoice and all correspondence documents as per instruction given by H.O.
Maintain a record of all the activities done regarding after the stock physically verification and computerized and locate every items through code no. in Bin card.
Daily MIS reports , pending Complaint /LR Report , Pending Indent Report etc.
